Frequently Asked Questions
What is the deposit schedule?
All weddings require an initial deposit of 25% of the expected wedding total and a signed contract to reserve a date on The Pavilion's Event Calendar. An additional 25% of the wedding balance will be due 9 months before the date, as well as an additional 40% of the wedding balance due 6 months before the date. The final balance is due 10 days before the event and will be based on the final count confirmed at that time.
Do you allow outside food or caterers?
We are a full-service catering facility and do not allow outside food or catering companies at our facility, except for your wedding cake. Wedding cakes are not included in our packages, but we do provide service for your cake at no additional charge.
Are your packages all-inclusive?
Yes, all of our package prices include a 6% PA Sales Tax & 20% service charge. All packages include food, beverages, glassware, silverware, china, standard cotton linens, etc. We do not provide centerpieces or any additional decor.
Can we host our ceremony on-site? Is there an additional fee?
Yes, we host all of our ceremonies on our outside terrace. There is a $1500 fee. White, padded resin folding chairs are provided with the ceremony. Our terrace can be enclosed if it rains.
Do you provide day-of coordination?
Yes, all of our packages include a venue coordinator. This person will be in charge of scheduling vendor drop-off times, as well as overseeing the setup, execution, and breakdown of your wedding. All decor can be dropped off at our venue the day before your wedding and must be picked up by 11:00 AM the day following.
Do you have preferred vendors?
Yes, The Pavilion will provide a list of preferred vendors for our facility. You can view our preferred vendors here. You are not required to use our vendors, however, any vendor not on this list must provide proof of liability insurance to our catering office 14 days before the wedding.
How many hours do we have for the wedding?
All of our receptions are five (5) hour events, with an additional hour allotted for guest arrival and on-site ceremony. We only schedule one wedding a day, so vendors may schedule a drop-off time with our catering office.
Do you have a Bridal Suite?
Yes, we do have a Bridal Suite that is accessible two hours before the ceremony and is included with our on-site ceremonies. You can rent The Loft for additional time for $750 and may arrive up to 6 hours before the ceremony time. Light refreshments are provided, as well as a Bridal Attendant. We do not have a Groom's Suite.
What is the typical timeline for the event?
Since The Pavilion at Mainland only hosts one wedding a day, we allow you to customize your wedding times. See a sample timeline below:
4:00 PM-4:30 PM - Guest Arrival
4:30 PM-5:00 PM - On-Site Ceremony
5:00 PM-6:00 PM - Cocktail Hour
6:00 PM-10:00 PM - Dinner & Reception
The Pavilion allows extra time at a rate of $300 per half-hour, which does not include any additional food or beverage packages.